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The interview is held in German, the following transcript is translated.

INTRO

Welcome to the podcast of the Dahlem Research School, where today you can expect an interview with Christine Eßmann-Stern, the Women’s Representative and Gender Equality Officer at one of the departments of Freie Universität Berlin.

I’m Dr. Marlies Klamt and I’ll be your host for today’s episode.

To give you an idea of what to expect from this episode, I would like to give you a brief summary in advance. My interview partner Christine Eßmann-Stern shares exciting and sometimes very humbling experiences from her everyday life as a decentralized women’s representative and gender equality officer with us. We talked in particular detail about the abuse of power by superiors, as this is one of the most common reasons why doctoral students turn to her.

We also talk about what she thinks can be done to ensure that there is less abuse of power on the part of professors and leaders of working groups.

Ms. Eßmann-Stern explains what usually happens after someone has contacted her, why she doesn’t always speak or can’t speak to the heads of the working groups and what consequences you can and can’t expect if you contact her.

It turned out to be a very informative interview, which can be encouraging, but also shows where the academic system can still be upgraded to ensure more justice and fairness in science.

And I don’t want to say any more in advance, but we’ll start directly with the interview.

INTERVIEW

Welcome to the podcast, Ms. Essmann-Stern. Could you please just briefly introduce yourself so that our listeners know who they are dealing with today?

Yes, with pleasure. My name is Christine Essmann-Stern. I am the decentralized Women’s representive and Gender Equality Officer at Freie Universität in the Department of Biology, Chemistry and Pharmacy.

As you have just said, you are the department’s Women’s Representative and Gender Equality Officer. What is the most common issue that people approach you with in this role?

Abuse of power is definitely at the top of the list. This means that academic staff and postdocs are discriminated against, stalked and bullied by their superiors as a result of abuse of power.

You’ve already mentioned a few examples, such as stalking or discrimination. But what exactly is abuse of power?

Research assistants and postdocs are dependent on the head of the working group. This means that doctoral researchers are dependent on evaluations and are sometimes put under pressure. In other words, they are told that if you don’t do this and that, you won’t get these and those benefits. It goes as far as shouting at them, putting them under pressure by saying that if you don’t do this or that, then I will no longer support your project and you can do it all on your own.
This also concerns vacation, which everyone is entitled to, including doctoral candidates and postdocs. They’ll be told, if you want to apply for a leave, it’s not possible, our project must continue. But the fact is, you have the right to take leave. This is recreational leave. You don’t have to say why you’re taking this leave. But the AG leaders sometimes simply refuse, even though you are entitled to it.

Now you’ve just said that the head of the working group says, for example, if my doctoral researcher doesn’t do as I say, then I won’t help them any more and I won’t support them any more. What is it that they might be more or less forced to do ?

A lot of working group leaders don’t get on with their doctoral researchers expressing their own opinion. There you can find a lot of pressure. There are so many different problems that I learn about. Every employee is entitled to turn to me if, for example, they feel discriminated against or are constantly being shouted at. And if that happens and the person comes to me, then I first listen to them, try to advise them and then, with the consent of the person who comes to me, I contact the head of the working group.

When I do that, the hammer usually comes down immediately afterwards. For example the head of the working group saying that there’s someone here who has betrayed me. Everything is anonymous, which means that the AG leader doesn’t know who was with me. I also just say that I’ve heard that…
Of course, they keep asking who it was, even though they know it’s confidential, and that I don’t have to tell them. Then a team meeting is held in the working group and then the leaders might say, that someone betrayed them, and they could have come forward, and as long as the person who did it hasn’t been found, they won’t support the doctoral researchers any more.

It is very profound, because when doctoral researchers come to work with us, the supervisor enters into a contract with them. This means that they sign up to being a doctoral supervisor and they have to continue to support these people. And people forget that it is the right of every employee, i.e. every member of staff, to turn to me. And it’s always very difficult to criticize the AG leader, because they often misunderstand or do not want to understand. There’s also a lot of narcissism involved because, of course, many AG leaders think they are doing everything right. But if they don’t listen to what I say…
After all, they’re not slaves, they’re employees, for whom the head of the working group also has a duty of care. And that is often forgotten. And a lot of people sit with me crying because they just don’t know what to do.

Most of those who have these problems are undergoing psychological treatment because they usually come too late. Either because they don’t know that we exist or what we are there for. We don’t just sign contracts as decentralized Women’s Representative and and Gender Equality Officers, we also try to solve problems and concerns, to negotiate, to discuss things with people, preferably together. But the is often the issue of fear involved and they do not want that.

So it’s a difficult thing that I do, but I often have a good feeling when it turns out well. And that also makes me happy when someone comes up to me and says that everything worked out wonderfully, that my working group leader is completely different. They understood the problem. Unfortunately, that doesn’t happen that often. I try to move people if it’s no longer working at all in this working group. I then sit down with the administrative management or the Office of Faculty Recruitment and Appointment Strategy directly under the Executive Board and say, well, we have this and that problem and we have to move this or that person on.

You have already touched on many, many different topics that I would like to go into them a little more deeper. First of all, let’s go back to the situation you’ve just described. Let’s assume that I really do have a professor sitting in front of me who says in the team meeting that as long as I haven’t found the person who has betrayed me here, based on his feelings, I won’t supervise anyone else here. That’s basically a refusal to work on the part of the professor. And if this happened in front of witnesses, as was the case in the example you described, is it still acceptable for the university to allow such a person to remain in their position?

Not really. It’s a very big problem as far as university lecturers are concerned. I can talk about the problems, I can pass them on, but there are usually no consequences. And that’s actually what bothers us all decentralized Women’s Representatives at the FU. We can try, if we get permission from the person concerned, to talk to them, to the heads of the working groups. We can pass it on to the administrative management, but nothing happens. In other words, nothing happens from the top. Of course, you could also go straight to the Executive Board, to the HR department.

It’s just that I’m only doing this internally for the time being, i.e. within our department. I also want it to stay there, I don’t want it to be passed on to the staff council or the HR department. That’s why I actually try to do everything I can beforehand to ensure that we sort it out internally in our department. Unfortunately, usually not much happens. The administrative management may talk to the person, the university lecturer. But there are no consequences. And I think that in such a case of refusal to work, as you said, he has entered into a contract with the doctoral candidate, he has had the doctoral reseracher employed and has agreed to be the doctoral supervisor. Then this person must supervise the doctoral candidate. And I also consider that a refusal to work.

And I always think that if it were any other employee, we would have already received something from HR, a warning or I don’t know what. In other words, there have to be consequences for such cases. And unfortunately, they are very, very rare. I have a lot of conversations with university lecturers, especially with controversial working groups, where I know there are often fires. But I don’t get anywhere because this narcissism gets to me. People don’t realize that they make mistakes themselves. This self-reflection, what am I doing, do I need to change something, that doesn’t happen, instead I’m always being told that I’m doing everything right here, that my work group is doing well. Apparently not, otherwise there wouldn’t be so many people coming to me. And of course I’m very perceptive when several people come from a working group. Then there’s something to it.

I listen to both sides. But when four people or so come from the working group and say, well, our working group management does this and does that and I have minutes of their discussions then also emailed to me. Then I know that something is wrong. And that means we have to do something to change it. That’s a very important story. That’s why I’m also in favor of every university lecturer, whether they’re long-established or newly appointed and will be leading a working group, getting some kind of coaching or attend a workshop beforehand. How do I lead a AG? What are my duties? What are my rights? Also administrative matters, which is also very important.
As I said, it does not concern all university lecturers , but there are some where the staff keeps coming back and saying that something is wrong here. So there must be consequences also for university lecturers. And there has to be a workshop or whatever, because I have to get a driver’s license if I drive a car. I also have to be trained to lead a AG.… I’m a leader, I have a responsibility, a duty of care, so I have to be trained in advance. How do I deal with it? What do I do? That’s actually what I would like to achieve.

I think that’s a great idea, also mandatory for new professors or for those starting out.

That’s actually coming soon. I know that it’s in work for newly appointed professors. But as I said, we still have a lot of long-established professors. And it does not work like that, they think I’m up here and you’re all down there and you do what I say. And if you don’t, I’ll get loud or you’ll face some kind of consequences if you don’t get your act together. That doesn’t work. We work together. We are employed by Freie Universität. Our working group leader is put in front of us, in quotation marks. That’s why it’s our supervisor. And we all have to treat each other well. And that’s not always the case, unfortunately.

Do you have any ideas, or perhaps there are already some in the pipeline, on how to detect and prevent such abuse of power more quickly during a professor’s entire term of office? Without waiting for people to turn to you once problems have arisen or, as you have now described, for several people from a working group to turn to you when the fire is already burning. How could you perhaps introduce a kind of quality control on a regular basis so that such things don’t happen in the first place?

Well, that’s very difficult. We have so many working groups in our department. Biology, Chemistry and Pharmacy is the largest department at Freie Universität. And there are so many working groups in each individual institute that it’s impossible to control them. This means that in order for me to be able to do something and to find out I am of course dependent on the employees, on everyone, whether it’s another employee, a doctoral student or a postdoc or a technical assistant, whoever. Otherwise I would never find out.
I believe that the number of unreported cases of abuse of power is very high because people are afraid to make it public. One way of possibly curbing it would perhaps be to make it compulsory to attend a workshop once a year. What has changed in that year? What else can I do? Is there any new law? Most people don’t even know that yet. Maybe if something like that would be compulsory. That wouldn’t be bad at all. Once a year it would be compulsory for university lecturers to attend a course on how to run a working group, how to deal with employees. I think that would be good.

But otherwise, if that doesn’t happen, we can’t control it because we can’t see it. And if no one approaches us – out of fear or for other reasons, or a doctoral candidate says, oh, gosh, I’ll get through the three or four years here and only realizes afterwards that he’s actually become completely ill as a result – if they don’t come to us and we really do treat everything confidentially, we don’t need to name names, I don’t need to go to the heads of the working groups either. Of course I’d like to change things. That’s why people come to me. But if the person says to me, no, I don’t want to do that because I’m scared…
Of course I always try to say, oh, come on and I’ll try to convince them. But many people say, no, please don’t, the conversation has actually already helped me, where I can look for help elsewhere, for example, psychological support. But if that’s not the case, then there’s nothing we can do because we have no insight into how the heads of the working groups treat their employees.

You have already mentioned several times the fear that academic staff have when it comes to approaching you in confidence, if there has been a case of abuse of power. Could it be that, in addition to this fear, which I am quite sure is also very present in many people, also simply be a rational consideration and to say, okay, if I now turn to the Women’s Representative and Gender Equality Officer and also allow you to turn to the head of department or the head of the working group, then I can expect this or then I have to expect that in the worst case there will be no consequences at all. And that’s not unlikely, but there could certainly be negative consequences for me as a person or for the working group as a whole, because the professor might feel that he or she has been stepped on the toes and perhaps treat people even more unfairly?

Yes, there are two problems. Of course, people don’t know how it will end, what the consequences will be, which is often very disappointing. Because they come to me, let’s say, they give their consent, I can go on, I talk to the head of the working group, but they realize that there are no consequences at all. And in return, the head of the working group is then on the case and says, watch out, not like this. I do what I can here. I do everything I can to help you progress here so that you can complete your research project. I help and do and do, and that’s the thanks I get.

I understand those people. It’s not that I don’t understand. It’s just that I always think that together we are strong. Of course, as I’ve already mentioned, that it is really bad that there are no consequences. You run into walls. There was a case of a working group leader where it was quite extreme. He was also spoken to at a higher level. And then it was said that the man was simply overworked, that’s why he reacted like that. And then they simply gave him one or two more employees. For me, or let’s say for the people who came to me, which wasn’t just one person, it’s like a slap in the face. This person treats employees really badly and, because the poor man or woman is supposedly overworked, he gets two more employees. I think to myself, that’s like getting another sweet when I’ve made a mistake. And that’s the big problem.

Sure, the person may be overworked, and I may have a certain amount of understanding for that, but it doesn’t help the employees.When I lead a working group, I know that it has so and so many employees. I can’t shout about it or freak out or, because I’m unbalanced at home, take it out on my work group. I mean, we all have bad moods from time to time, but it’s not anyone’s fault and certainly not the employees in a working group. And if there are no consequences, and here we are again, but instead sweets, then the WG management won’t learn anything from it. Then the WG management will say to itself, well, okay, then I’ll just go and talk to a higher authority. But so what?After all, I did get one or two employees out of it. That’s not a consequence for me, it’s a reward.

Yes, and it also sends out the wrong signals.

Right, right. And then I always don’t know what to say to the people who come to me with their problems and worries. Of course I tell them that I’m completely dissatisfied. And that nothing else is happening, and that it’s taking forever. The process from the day they come to me until something happens or doesn’t happen takes forever. It takes months before the person has time, before we can have a new conversation, before he or she answers. There are discussions without end. And I think that in a certain case, i.e. according to the degree of severity, for example repeat offenders, in quotation marks, consequences should really follow quickly. And it’s not enough to have a conversation with an administrative manager. It has to happen at the very top so that the person realizes that I’ve made a mistake here, I have to change something, otherwise the consequence might be that I’m no longer allowed to lead a working group. Something like that, for example.

What are your experiences with the people who come to you, how well do they know about their rights as academic staff?

Not at all. No. The thing is, they apply when there are calls for applications for doctoral candidates. Then they apply and are accepted. But I don’t think there is enough information beforehand. What are my rights and obligations? There should actually be a kind of handbook for everyone who starts working at Freie Universität, where, for example, there are emergency numbers, i.e. for sexual harassment, which Women’s Representative is responsible for my area. There is the SPDG group, for sexual violence and discrimination, where you can go to. There are many contact points at the FU, but very few of them are known.

A year or so ago, when I listed them all together, I had posters and flyers printed and sent them out. I sent them to the first-year students, for example. We always have the first-semester introduction where all the students come, and I put them in their goodie bag so that they know about them. But doctoral students, they don’t actually get anything.
They start out and we assume that most of them have already studied with us, completed their Bachelor’s and Master’s degrees, are now doing their doctorates and now let’s see. But they should also get an introduction. So, where can I go if I have this or that problem? What are my obligations as a doctoral student? What are my rights?

And there should be some kind of manual containing all this. It doesn’t have to be a big book. Who likes reading thick books? It’s like having a homepage with 1000 subpages and I’m looking for something and just can’t find it because I have to click through so much. Then you just don’t feel like it anymore. So you have to reduce it to a minimum. Yes, write down the rights and obligations in bullet points:What do I have to do at the beginning? Where do I go if…? There should be something like that. But I know that this is already being discussed with the central Women’s Representative and Officer for Gender Equality of the FU, that we want to propose this to the Executive Board.

Yes, I think that’s a great idea. Or I could also imagine lectures or fireside evenings, for example. Where things are perhaps a bit livelier and where people are pointed out to those things again. With a book like this, you might have a look at it as a reference book if you really have a problem.
But if you’re made aware of certain things from the outset, for example through a lecture, that you might not even be aware of, that problems could arise during the course of your doctorate, then you might have created a different level of awareness. And then in connection with that: If the problem arises that your supervisor doesn’t want to sign the leave request for the third time and the leave now expires if you don’t take it, then the next step would be to do this and that. Or then you can make use of this and that assistance, contact this and that person.

Yes, I think the problem is time. The fact is that most academic staff work 50 percent when they are hired. But it’s also a fact that a research assistant is actually 100 percent at the FU.

Is that legal?

It is legal, yes. So actually 50 percent of my work is for the FU and the other 50 percent I’m writing my research paper or my dissertation. So that’s combined. So I would say it’s not not legal. But of course it’s at the beginning… You see 50 percent advertised and you’re actually working 12 hours for your employer.
And if vacation is being refused, because we have to be here and as quickly as possible, then you can imagine about the time… If they ask, that they would like to go to the workshop here or I want to inform myself, some working group leader would say there is no time for that. You don’t have time because you’re still behind or you have to work a bit faster. It’s not that easy either.

We have the Graduate Center here. Doctor Alette Winter does an excellent job. All doctoral candidates can go there for advice. She helps, she is also a coach. She does a great job. But some people don’t even know that this Graduate Center exists. Because, as I said, I always have the feeling that I don’t like clicking through emails and the homepage. So I don’t look or type into Google, where can I go as a doctoral candidate at the FU? That’s simply not done.

Everything should be much more transparent. There needs to be more communication. With a flood of emails, most people skip a lot of them or delete them straight away if they only see the subject line. Poster notices, yes, are actually good too, but they don’t reach the target everywhere. I don’t have the right solution yet. But I think the more we communicate, also with people such as doctoral candidates, students and other employees, who also have their problems, be it that they want to be promoted and don’t know how to do that.

So there are so many questions and sometimes perhaps too many places to go. It’s like a maze. Where do I go now? What do I do now? Is this right or is that right? What does she even do? Can she help me? I have to be careful here. If my employer finds out, there will be consequences.

That’s why I would first suggest a handbook for everyone who is newly hired. And, of course, there are always offers from the Graduate Center of the FU’s continuing education program. Workshops, further training on the subject of abuse of power, how do I get through my doctorate? So all these controversial topics that are always listed there, that people are made aware of.
There are mailing list where I can only reach doctoral candidates and postdocs and I send them something like this at regular intervals. For example there is further training for your doctorate here. Because they don’t see anything in their flood of work. They have to take care of their research project, they have to make sure that they please the head of the working group, that everything works, and at some point they also have a private life. Then they write their dissertation, which is all very stressful. And so you don’t really have an eye for anything else and try to get through these years. Only sometimes with consequences that wouldn’t have been necessary if they had gone to a contact point sooner.

I think that a nice addition to the handbook you mentioned could also be something like this podcast, for example, where you conduct regular interviews because you can also consume it on the side. You don’t have to be totally focused on it. You can also listen to it on the train, for example. And then it’s a nice addition. A simply different way to get in touch with this topic and to do educational work or to get information from the scientific staff. Have you personally had any experience of abuse of power?

Yes, unfortunately. I’ve been at Freie Universität for 40 years. The problem was simply that this appreciation, that you actually do everything you can, and even more as a secretary. Well, I can only say that as a secretary. As a Women’s Representative I am independent. I don’t have anyone reporting to me. But when I work as a secretary, I always have problems with the head of the working group, with disputes, and unfortunately I’ve had that experience. That also made me very ill at times.

Thank you very much for sharing these personal experiences with us, even if they were unfortunately not so pleasant. What are your plans for the future?

I would like to retire next year, but I would like to continue working at the FU as Women’s Representative and Officer for Gender Equality on the side, because that is the office that is so close to my heart. To support people in their worries and problems. To achieve things, to change things, to simply tackle everything that is not running smoothly or is unfair. Even the things that are always swept under the carpet. Because I can present myself to the outside world with all sorts of things. A homepage, paper is patient. But as decentralized Women’s Representative and Officer for Gender Equality, we can see what it looks like on the inside. What problems are there with the employees of the FU, in their working groups, wherever. And that’s where I’d like to be able to continue to carry out my duties in a supportive way and to be able to let people become happy again and for them to be able to say that you’ve helped me so much. That is also support.

I don’t just give advice and try to solve problems and concerns, I also provide funding for conference trips and printing work for dissertations. Because a research assistant or a member of staff doesn’t earn that much. That means I also support them with babysitting, which was extremely difficult during the corona period. It was difficult to continue working during the corona period, especially during the lockdown. And then I said, okay, you have to go to the lab sometimes because some test or project has to be done there. Find a babysitter and I’ll pay for it with the funding.
I also do lab exchanges or students who take part in excursions and simply can’t afford the 150 euros, for example, but the excursion has to take place or is part of their studies. Then of course I also fund them. And that’s all I can do to help people get through their work or their studies and relieve them of a few worries. And that’s why I would like to stay on as Women’s Representative and Officer for Gender Equality for at least another two years.

Ms. Christine Eßmann-Stern, thank you very much for this interview, but also for the important work that you do, which I think you do with a great deal of passion.

Yes, thank you for this interview and I hope many people listen to it. And maybe one or two of them will have the courage to come to me and discuss their problem with me.

We will definitely link to you again on the podcast website, as well as to the Women’s Representatives and Officers for Gender Equality in the other departments.

That would be great. Thank you very much.

OUTRO

That was the interview with Christine Eßmann-Stern. Please note that we recorded this interview last year, i.e. in 2023. So when Ms. Eßmann-Stern speaks or has spoken about next year, then she was referring to the current year, i.e. 2024.

And while I certainly hope that you yourself aren’t struggling with abuse of power, at least now you know who to turn to if that should ever happen, or if you hear about it from someone else. Remember that Christine Eßmann-Stern is the decentralized Women’s Representative and Officer for Gender Equality for the departments of biology, chemistry and pharmacy, which means that if you are doing your doctorate in another department, then check out the website for this episode. There we have an overview page for everyone and you can find which FU’s decentralized women’s representative and Officer for Gender Equality is in charge of you. On the page you will also find a link to the other episodes of the DRS Podcast. I am Dr. Marlies Klamt and I’m pleased that I was able to accompany you through today’s episode as presenter. Thanks for listening and see you next time!